Hello everyone, welcome to QuickBooks Tutorial for Beginners. On this article, we are going to learn more about how to backup and restore company file in QuickBooks. Backup is an important step in using QuickBooks. You must put the backup in the first place. You don’t want to lose your valuable data due to computer crashes or viruses.
In QuickBooks, you usually will be reminded to back up your QuickBooks when you close the program. Or, you can set a schedule for your backup. To set either those options, you will need to initiate a single backup first. To do that, select File | Backup Company and then click Create local backup. Next, the Create Backup window will open up. There are two different backups available, Online and Local Backup. If you select Online Backup, make sure you have an active subscription. This subscription requires a monthly fee from Intuit. So, we are going to keep Local Backup. This is a free feature to store our backup to local devices. It supports CD, USB flash drive as well as the network folder.
Backup and Restore Company File on QuickBooks
How to Backup QuickBooks Company File
In this example, I am going to save the backup to a local USB drive attached to my computer. To change some settings, click the Options button. The first thing we need to do is to provide the location where we are going to save the backup. We highly recommend saving the backup to a different place. Never save the backup in the same computer or hard drive where the QuickBooks is installed. In case your computer crashes, you will lose your backup as well. A USB drive or a network location is a good place.
We would recommend you to enable the following options:
- Add the date and time of the backup to the file name
- Limit the number of backup copies in this folder
- Remind me to back up when I close my company file
- Complete verification
Click OK button when all is set. It will bring you to the previous window. Click Next and you can decide if you want to start the backup now or schedule the future backup.
I would choose to Save it now and schedule future backups. Click Next to configure the backup schedule.
To create a new backup schedule, click the New button and then configure the backup schedule. You can specify how often the automatic backup should be done. You will need to enter the Windows username and password to enable this schedule. Finally, hit the Finish button to complete the QuickBooks backup setup.
How to Restore QuickBooks Company File
After successfully created a new backup, now I am going to show you how to restore QuickBooks company file. Before we can restore a company file, make sure you have the following items in hand:
- The QuickBooks backup file (.QBB)
- The location of the backup file
To restore, go to File | Open or Restore Company. On the next window, select Restore a Backup Copy and click Next.
Select Local Backup and then click Next
Click Next and then provide the local backup file (.QBB)
Select your backup file and click Open. Next, we need to save the company file as another file.
You will need to save the new company file as .QBW format. And you are done.
So we have just learned how to create a new backup, configure a scheduled backup and also how to restore QuickBooks company file from a backup file. Thanks for reading this tutorial to backup and restore company file on QuickBooks. There are still many QuickBooks tutorial in this blog. So, consider bookmark it.